Add a conference to the CRS approved list

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The Carolina Research Scholar (CRS) Program requires students to present their research at a public conference or symposium. If a student wishes to use a UNC-Chapel Hill conference to fulfill this requirement and that conference is not already on the list of pre-approved conferences, the student must submit a petition to have the conference added to the list. If the conference not being held at UNC-Chapel Hill, the student must ask a faculty member to send a statement to OUR confirming that the event meets the requirements for a professional conference or meeting and that the student presented his/her research at the event.

Petitioning to Add UNC-Chapel Hill Conferences to the CRSP pre-approved list

If a conference is not already on the pre-approved list, a student presenting at the conference, the faculty advisor or Director of Undergraduate Studies may petition to have the conference added to the list. Once approved, any student may use that conference to fulfill the CRS requirement.

Instructions For Students:

  1. Download and complete the CRS Program conference petition form, then email the completed form to the appropriate authority for review.
    • For conferences sponsored by a department, send the petition to the Director of Undergraduate Studies for that department.
    • For conferences sponsored by a student organization or UNC affiliate organization, send the petition to the faculty research advisor.
  2. As the Director of Undergraduate Studies or faculty research advisor to review the completed form and send the following information to our@unc.edu.
    • Subject line: CRS Review of UNC-based conference
    • Attach: the completed pdf form
    • Body of email:
      • Statement of endorsement or opposition to the conference petition
      • Full email signature, including name, title, and department
  3. OUR will email the student and the Director of Undergraduate Studies or faculty research advisor with the final decision. Applications received by the 15th of each month will be reviewed prior to the end of the month. Please note: Applications received in December will be reviewed with the January applicant pool. If the petition is approved, the conference will also be added to the list of approved conferences. The student must still have a faculty member email OUR to confirm the student’s individual participation in the conference, as described in Step 3 of the CRS Program requirements.

Instructions for Directors of Undergraduate Studies or Faculty Research Advisors

Students may complete the conference petition form, but Directors of Undergraduate Studies or Faculty Research Advisors who are organizing a conference may also petition to have a conference pre-approved.

  1. Download and complete the petition form.
  2. Send an email to our@unc.edu.
    • Subject line: CRS Review of UNC-based conference
    • Attach: the completed pdf form
    • Body of email:
      • Statement of endorsement or opposition to the conference petition
      • Full email signature, including name, title, and department
  3. OUR will email you with the decision. Applications received by the 15th of each month will be reviewed prior to the end of the month. Please note: Applications received in December will be reviewed with the January applicant pool. If the petition is approved, the conference will also be added to the list of approved conferences.