Funding to Present at a Conference

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The Office for Undergraduate Research (OUR) announces the availability of awards (up to $500) to UNC-Chapel Hill undergraduate students to defray the cost of travel to present results of their research or creative performance at a professional conference in their field. The travel awards are made possible by a generous gift from the McGee Family Undergraduate Research Fund. Since these funds are used for registration and travel expenses, this award is sometimes referred to as the “Travel Award.”

Eligibility:

All currently enrolled undergraduate students in good academic standing are eligible to apply. The travel must occur while the student is still enrolled at UNC-Chapel Hill. The research must be conducted under the advisement of an UNC faculty research advisor. Priority will be given to students who also present their work at the annual Celebration of Undergraduate Research symposium organized by the Office for Undergraduate Research. The conference to be attended must be considered a “professional conference” according to OUR’s guidelines for professional conference classification. Due to limited funds only one student presenter can receive an award for any given conference.

Application Process:

Students must submit the online application, and request a supporting statement from an UNC faculty advisor. Requests for funding must be made prior to the conference date.  In the detailed budget provide your best estimate of the cost of your transportation and registration fees. Applications received by the 15th of each month will be reviewed prior to the end of the month. Please note: Applications received in December will be reviewed with the January applicant pool.

Letter of Support:

A letter of support from the faculty research advisor who will oversee the research project is required. This letter should include: name, location, and date of conference; confirmation that this is a professional conference or meeting; a brief statement about the student and their work; a short assessment of the potential significance of the student being invited to the conference; whether or not this research is supported by a grant? If so, include the funder’s name? The faculty advisor statement can be emailed on department letterhead (pdf format) to our@unc.edu or delivered to:

Office for Undergraduate Research
Room 220, Graham Memorial
CB# 2800

Selection:

While financial need is a consideration for selection, it is not the only criterion. We welcome applications that reflect presentations from diverse disciplines as represented in the arts and humanities, natural sciences, social sciences, and the professional schools. We also encourage applications from diverse student populations such as first-time and experienced presenters. 

Awards:

OUR can help with the costs of transportation to the conference and registration fees for the professional conference. OUR funds cannot be used to defray hotel or meal expenses. Successful applicants will be reimbursed for up to $500 of their travel and/or meeting registration expenses. ORIGINAL receipts or invoices and a copy of your completed travel award evaluation form will be required for reimbursement. The travel must be completed and the request for reimbursement must be made while the student is still enrolled. Successful applicants will be asked to provide an electronic copy of their poster or talk, and also a copy of the conference program if available. Please see our guidelines for acknowledging OUR support for information on formatting acknowledgments.